Table of Contents

  1. A process for timely adoption of textbooks by faculty
  2. A process for identification of textbooks for late-hire faculty
  3. A process for early identification of students with disabilities who require instructional materials to be provided in an alternate format
  4. A strategy to increase use of the campus LMS for delivering technology-enabled courses, and for posting syllabi and instructional materials online for traditional face-to-face and hybrid and blended courses
  5. A process to incorporate accessibility requirements in the purchase of digital or multimedia instructional materials (captions on videos, for example)
  6. A method to incorporate accessibility (where required) in the educational policy addressing course development and delivery
  7. A plan to support faculty in the creation of accessible course content
  8. A communication process and training plan to educate students, staff, and faculty about the campus Instructional Materials Accessibility Plan
  9. An evaluation of the overall effectiveness of the campus IMAP
  10. Identification of all campus personnel involved in implementing or overseeing the campus IMAP
  11. Chronological listing of all IMAP deliverables (policies, timelines, milestones)

5. A process to incorporate accessibility requirements in the purchase of digital or multimedia instructional materials (captions on videos, for example).

5A. Overview

Note: This provision focuses on both developing 508-compliant procurement procedures for instructional materials and on codifying what campus procedures will be used to handle the transformation of inaccessible instructional materials.


This process will be addressed by Cal Poly’s ATI Procurement Plan which is being developed separate from this plan. Departments and faculty will be encouraged to choose course materials from publishers who provide accessible content per the Academic Senate resolution. Departments and faculty will be notified of this requirement as the need arises, e.g., when accommodations are requested, purchase requisitions are submitted or requests for ITS support are made, and through campus communications.

5B. Procedures/Practices

Deliverables

Status
(Y, N, IP)

Initiation Date

Completion Date (exp)

Discussion

The development of procedures that address accessibility during procurement of digital or multimedia instructional materials

 

IP

 

2006-2007

 

2007-2008

This will be addressed by the Procurement Plan
C&PS is aware of the requirement and will intercede as needed; departments/faculty will be informed as needed

The establishment of an infrastructure to allow the conversion of digital or multimedia instructional materials into accessible formats

 

Y

 

N/A

 

N/A

ITS currently provides self-service tools to faculty, staff and students to caption videos and refers faculty and departments to external captioning services. Having CSU or campus contracts in place for captioning services will be considered in the future.

5C. Resources

What technical and financial resources will be utilized to implement these business procedures and academic practices?


ITS Media Distribution Services provides information on captioning services for instructional videos and self-service video-editing tools
ITS Office of the CIO and Contracts and Procurement Services consults with individual faculty and departments on specific procurements
ITS provides training and consulting support on other tools for captioning and how to convert instructional materials into accessible formats
The Library has reallocated staff time to evaluate, enhance or otherwise upgrade systems, services and resources to better support accessibility of online course materials; it is anticipated that additional allocations of staff time and new hardware and software will be required when new procedures are developed and implemented.

5D. Milestones/Measures of Success

Milestone

Status
(Y, N, IP)

Initiation Date

Completion Date (exp)

Discussion

The implementation of formal procedures to address accessible procurement of digital or multimedia instructional materials

 

IP

 

2006-07

 

2007-8

 

Will be addressed by Procurement Plan

 

Baseline Measures

Response

Discussion

The number of academic units that have established procedures for incorporating accessibility into the procurement process for multimedia instructional materials

 

N/A

Procurement plans and procedures will be established at the campus level rather than the department level; plans will be communicated to academic colleges and departments and individual faculty. A meaningful measure will be identified, e.g., number of requests/referrals by faculty for assistance, including captioning services

The percentage of academic units represented by this number

N/A

See above

5E. Exemptions/Equally-Effective Access

If a student who requires digital or multimedia instructional materials in an alternate format enrolls in a section or course that has been granted an exemption from accessible procurement procedures, how will the campus provide this student with equally-effective access to this material?


The Disability Resource Center will continue to provide accommodation using existing support services, e.g., interpreters, note takers, etc.

 

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